Privacy Policy

Last updated: 09^th March 2023

Delhi Liver Foundation, C-700, New Friends Colony, New Delhi, Delhi 110065, is the organizer of the iLDLT Group meeting 2023 or iLDLT2023, which will be held on November 17-19, 2023, at Hotel Hyatt Regency, Jaipur, India.

DLF may collect and store certain information, including the personal data of people like you. DLF takes the protection of your data very seriously in all of its business processes. This Data Protection Statement is meant to help you understand how data are collected, processed, and stored to meet legal requirements and DLF’s data protection standards.

By providing personal data to DLF/iLDLT2023, you agree to have read this privacy policy and agree to abide by any obligations contained therein, as it may be amended from time to time.

1. Scope of this Data Protection Statement

This Data Protection Statement applies to all services offered by iLDLT2023 or Delhi Liver Foundation(DLF).

This Data Protection Statement does not apply to services offered by other companies or individuals. This Data Protection Statement does not cover the information practices of other companies and organizations who advertise iLDLT2023 or Delhi Liver Foundation services or any third party operating any website to which the website or other digital asset may contain a link.

2. Data collected and method of collection

iLDLT2023 or Delhi Liver Foundation collects general and personal data concerning you from:

• you when you provide your details to iLDLT2023;
• its Clients (in such cases, the Client must ensure that it is entitled to disclose such data and that you are aware of the various matters detailed in this Data Protection Statement);
• participants at events organized by iLDLT2023 or Delhi Liver Foundation.;
• users of iLDLT2023 or Delhi Liver Foundation’s or Client’s websites; and third parties (such as online service providers or single sign-on authority).

Following the reception of the data, an electronic profile is created in iLDLT2023 or Delhi Liver Foundation for each person or entity (the “Contact Profile”).

The Contact Profile may contain but is not limited to:

• Name;
• Gender;
• Date of birth;
• Address;
• Phone numbers;
• Email addresses;
• Nationality
• Physical location data during an event
• Organization or company of employment and/or job title;
• Field of activity and/or interest;
• Credit card references/numbers;
• Travel destinations;
• Travel schedules;
• Travel preferences;
• Accommodation preferences;
• Other communicated preferences;
• Passport; and
• Visa details.
• Additional information as requested by Clients on events

iLDLT2023 or Delhi Liver Foundation. may process sensitive personal data based on the specific and explicit additional consent of data subjects.

By attending an event, the individual authorizes, free of charge and without consideration of any kind whatsoever, that any image and sound recording made in connection with the event, by video and/or audio recording, and/or photograph on which it appears, may be used, reproduced, modified and broadcast on any medium known or unknown to date and in particular on social networks or its Sites, within the meaning of the regulations in force, or their partners, for the duration of exploitation of the video and/or audio recordings, and/or photographs.

3. Purpose of data collection

iLDLT2023 or Delhi Liver Foundation uses the data collected to provide, maintain, protect, and improve the overall quality of its services. Data collection is also meant to protect iLDT2023 or Delhi Liver Foundation. and its users. iLDLT2023 or Delhi Liver Foundation does not collect more data than is necessary to fulfill such purposes.

In addition to creating Contact Profiles, iLDLT2023 or Delhi Liver Foundation uses your data for the following purposes and for which you give your consent:

a) Bookings: The Contact Profiles are stored in a database as a reference document to be consulted each time a booking is to be made. When a booking is made, iLDLT2023 or Delhi Liver Foundation creates a booking code that contains all of the personal data along with the booking information that is needed to fulfill your request and to fulfill regulatory requirements for certain destinations. To make bookings, iLDLT2023 or Delhi Liver Foundation might need to transfer personal data to various third-party travel suppliers (such as airlines, hotels, car rental companies, online booking tool companies, safety and security tracking providers, and computer booking systems) within your home country or in another country where you may be traveling and often also to government bodies for certain destinations.
Legal basis: Contract;

b) Travel reports consolidation: iLDLT2023 or Delhi Liver Foundation or a third party may prepare information reports that summarize and analyze the expenditures per destination, per travel supplier, etc. Such reports which may include certain personal data from your Contact Profile are then submitted to the requesting Client.
Legal basis: Contract;

c) Compliance with travel policy: iLDLT2023 or Delhi Liver Foundation may report on your compliance with the event compliance policy, budget compliance policy, or travel policy of such Client and identify any exceptions to the compliance.
Legal basis: Contract;

d) New products and services: To improve services and based on the data given to iLDLT2023 or Delhi Liver Foundation, it may send you additional information related to your current or future event(s) and/or trip(s). An example might be a list of restaurants near a specific hotel in the destination city or parking facilities at the departure airport.
Legal basis: Legitimate interest – improve business activities and services;

Legal basis: Consent;

f) Statistical analysis related to websites: iLDLT2023 or Delhi Liver Foundation, or third parties instructed by iLDLT2023, evaluate this data purely for statistical purposes and only in an anonymized form, to optimize iLDLT2023’s website and increase user-friendliness, efficiency, and safety. iLDLT2023 or Delhi Liver Foundation may in particular use technical data to measure the success of iLDLT2023 or Delhi Liver Foundation marketing campaigns, compile statistics about iLDLT2023 or Delhi Liver Foundation website usage and response rates, and use aggregated personal data calculate the percentage of iLDLT2023 or Delhi Liver Foundation users who have a particular telephone area code.

Legal basis: Consent;

g) Job opportunities management:

Legal basis: Pre-Contractual conditions

h) Creation of a resume library:

Legal basis: Legitimate interest – reinforce Delhi Liver Foundation recruiting process

iLDLT2023 or Delhi Liver Foundation may disclose your Data to third parties where such disclosure is permitted and required by law or court order, or where such disclosure is necessary for the protection and defense of its rights.

Other than in these cases, your Data will not be transferred or made available to any third party without your prior consent.

 

4. Duration of storage

General and personal data will be kept by iLDLT2023 or Delhi Liver Foundation no longer than necessary for the execution of the purposes aforementioned.  iLDLT2023 or Delhi Liver Foundation will retain general and personal data for a maximum period of five years if no specific legal requirement. For applicants, the data will be retained for a maximum period of two years.

You may cancel/delete your iLDLT2023 or Delhi Liver Foundation account by sending an email to our Data Protection Officer:  ildlt2023@gmail.com

5. Location of storage and controller of the database

The Contact Profiles that iLDLT2023 or Delhi Liver Foundation maintains are stored in cloud-based central databases at third-party providers’ locations in India. Third-party providers have signed our dedicated data protection clauses.

Any transfer of your Data outside India shall only take place with appropriate safeguards in place, such as contractual terms in compliance with applicable data protection laws and regulations.

You may have further information on the above by sending an email to our Data Protection Officer: ildlt2023@gmail.com

6. Your duties

You must ensure that the data you provide us with are:

• correct;
• accurate;
• current;
• truthful; and
• compliant with any applicable laws.

In particular, since iLDLT2023 or Delhi Liver Foundation will mainly use email communications with you, you are required to notify us of any modification of your email address. Alternatively, you can directly update your Contact Profile.

iLDLT2023 or Delhi Liver Foundation is committed to protecting the privacy needs of children and we encourage parents and guardians to take an active role in their children’s online activities. iLDLT2023 or Delhi Liver Foundation does not target the digital asset to children less than fourteen (14) years of age or knowingly collect information from children to sell products or services.

7. Transfer and communication of data

7.1  In general

a) Transfer to third parties: iLDLT2023 or Delhi Liver Foundation works with certain third parties to obtain support services in connection with travels, meetings, and events services and/or other services to its Clients, such as emergency online booking services, hotel booking services, ground transportation requirements or airline ticket issuance, badge provider and, in some cases, personal data will be shared with these third parties to pursue iLDLT2023 or Delhi Liver Foundation’s mission and goals. iLDLT2023 or Delhi Liver Foundation may also transfer personal data to third parties at the request of its stakeholders. For example, to sponsors and exhibitors or to other third parties for data consolidation or tracking services to generate statistics. During events or congresses, sponsors or exhibitors may scan participants' or delegates’ badges with the consent of the latter. Therefore, the collection and use of personal data are governed by each sponsor or exhibitor’s privacy policy. Before a transfer, third parties (except for travel suppliers and authorized transfers such as within the EU) are required to sign a data processing agreement with iLDLT2023 or Delhi Liver Foundation that requires them to follow the applicable data protection laws.

As part of its activities, iLDLT2023 or Delhi Liver Foundation works with a certain number of recurring partners who process personal data on our behalf for specific purposes:

• Registration Manager
• Website Development Team
• Travel Manager
• Event management platforms
• Hospitality
• Mobile event application

This list is not exhaustive and can be updated from time to time. We invite you to regularly consult this list to keep up to date with any changes.

c) Regulatory transfers: iLDLT2023 or Delhi Liver Foundation may be required by law to transfer data to governments and regulatory and/or supervisory authorities.

Security and organizational measures

To ensure the safety of your data on iLDLT2023’s website and systems, iLDLT2023 or Delhi Liver Foundation has implemented appropriate technical, contractual, administrative, physical, and organizational measures to protect your data from loss, destruction, unauthorized access, accidental or unlawful disclosure, and manipulation. These measures are subject to continuous development by technological progress and are periodically reviewed to comply with all applicable privacy laws.

Only authorized iLDLT2023 or Delhi Liver Foundation staff, third-party companies (i.e. service providers) staff, or our Clients’ authorized staff (who have contractually agreed to keep all information secure) have access to your data. All iLDLT2023 or Delhi Liver Foundation staff who have access to your data are required to adhere to the staff confidentiality regulations and all third-party employees who have access to your data have signed non-disclosure agreements. In addition, data transfer agreements are in place with third-party companies that have access to your data to make sure these data remain secure.

9. Your rights

Per applicable data protection laws and regulations, you have a right to request access to, the rectification of your Data, or restriction of processing, and to object to said processing, as well as the right to data portability to the extent applicable. Moreover, you have a right to complain to a supervisory authority.

Under certain conditions, you also have the right to have your data that is stored by iLDLT2023 or Delhi Liver Foundation blocked and deleted unless iLDLT2023 or Delhi Liver Foundation has to keep these data for legitimate business or legal purposes. For more information, you should contact the Data Protection Officer at the above-mentioned e-mail address

To contact iLDLT2023 or Delhi Liver Foundation with questions or issues with data processing, you should contact the iLDLT2023 or Delhi Liver Foundation at the following e-mail address: ildlt2023@gmail.com.

By contacting the Data Protection Officer at the above-mentioned e-mail address, you may opt out of receiving future electronic marketing messages and request that we not share your data with unaffiliated third parties for their marketing purposes. iLDLT2023 or Delhi Liver Foundation will try to comply with your request(s) as soon as reasonably practicable.

Please note that if you opt-out as described above, iLDLT2023 or Delhi Liver Foundation will not be able to remove your data from the databases of unaffiliated third parties with which iLDLT2023 or Delhi Liver Foundation has already shared your data (i.e., to which we have already provided your data as of the date that we implement your opt-out request).

 

10. Changes

This Statement may be revised and updated by contacting iLDLT2023 or Delhi Liver Foundation from time to time to comply with statutory data protection and privacy laws. contact iLDLT2023 or Delhi Liver Foundation will post any statement changes on its website and, if the changes are significant, contact iLDLT2023 or Delhi Liver Foundation will send a notice to the e-mail address provided in your Contact Profile.

11. Contact

If you need further assistance, please contact our Data Protection Officer via:

• E-mail address:  ildlt2023@gmail.com
• Address: Delhi Liver Foundation Address: C-700, New Friends Colony, New Delhi, Delhi, 110065 | Secretariat Address: Center for Liver Biliary Sciences, Max Super Speciality Hospital 1 Press Enclave Road, New Delhi, 110017.
• For US residents and requests under CCPA (California Consumer Privacy Act):  +91 8527166415, +91 9408685941, +91 9616870547, +91 9891052970